Office Administrator / Manager, 8 Month Contract

Contract
Wicklow
Posted 1 month ago

Our client is one of Ireland’s leading signage branding company in the South East are currently seeking to employ an Office Manager for an 8 month contract.
You will be managing the office ensuring the smooth operation of business and running efficiently. Communicating with management and employees across the business both internally & external clients. Operations and internal communications. You will be required to use your own initiative and be proactive in your approach. High pace working and to manage a broad remit is essential, along with the ability to meet deadlines, prioritise and multi-task.

Key Responsibilities

  • Run the office, manage emails and answer all incoming queries, phone calls and answering questions in an efficient and prompt manner.
  • General Office and Administrative Duties
  • Scheduling of sales appointments, preparation & time management of design scheduling, external/internal email correspondence, co-ordination of meetings and maintenance/filing of documents.
  • Telephones – incoming and outgoing calls
  • Dealing with customer enquiries via email and in person in our work showroom
  • Coordinating payments on sign installations
  • Organising couriers for the dispatch of client orders ? Quotations and tenders
  • Tas accounting – creating pro-forma / sales order for clients, Paylink system and allocation of payments
  • Working closely with management, designer and production personnel.
  • Follow up quotations and tendering
  • Office management, creating a safe and stimulating work environment with a focus on continuous improvement.
  • Manage external vendors across the business, ensuring that any issues are addressed and managed proactively and managing the relationship with key vendors.
  • Working with People management in the coordination of work schedules and management.
  • Meeting planning
  • Discretion and confidentially is highly important in this position.
  • Preparation of RAMS (Risk Assessment Method Statements) for installation projects
  • Renewal of vehicle insurance and tax across the vehicle fleet
  • Managing office stock levels i.e. printer consumables, office stationary etc.
  • Any other duties set out by management
  • Ad hoc duties as required

Candidate Profile

  • Minimum of 5 year’s experience working in a busy office environment
  • Excellent problem-solving skills
  • Experience with Tas accounting
  • Ability to work in a busy fast paced environment.
  • Team Player with excellent communication and Interpersonal skills
  • Ability to use your initiative and make decisions within your remit to get projects completed on time.
  • Excellent communication skills and competent building strong relationships with both internal & external.
  • Poses a keen eye for detail and accuracy
  • Motivated with the ability to manage a high workload, multitasking and prioritising tasks
  • Proficiency in Microsoft Office programmes

If this sounds like the role for you and you have the desired skills and experience, send your CV to Colette today at colette@stormrecruitment.ie.

Job Features

Job CategoryAdmin & Office Support

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