Office Administrator / Manager, 8 Month Contract

Posted 5 months ago

Our client is one of Ireland’s leading signage branding company in the South East are currently seeking to employ an Office Manager for an 8 month contract.
You will be managing the office ensuring the smooth operation of business and running efficiently. Communicating with management and employees across the business both internally & external clients. Operations and internal communications. You will be required to use your own initiative and be proactive in your approach. High pace working and to manage a broad remit is essential, along with the ability to meet deadlines, prioritise and multi-task.

Key Responsibilities

  • Run the office, manage emails and answer all incoming queries, phone calls and answering questions in an efficient and prompt manner.
  • General Office and Administrative Duties
  • Scheduling of sales appointments, preparation & time management of design scheduling, external/internal email correspondence, co-ordination of meetings and maintenance/filing of documents.
  • Telephones – incoming and outgoing calls
  • Dealing with customer enquiries via email and in person in our work showroom
  • Coordinating payments on sign installations
  • Organising couriers for the dispatch of client orders ? Quotations and tenders
  • Tas accounting – creating pro-forma / sales order for clients, Paylink system and allocation of payments
  • Working closely with management, designer and production personnel.
  • Follow up quotations and tendering
  • Office management, creating a safe and stimulating work environment with a focus on continuous improvement.
  • Manage external vendors across the business, ensuring that any issues are addressed and managed proactively and managing the relationship with key vendors.
  • Working with People management in the coordination of work schedules and management.
  • Meeting planning
  • Discretion and confidentially is highly important in this position.
  • Preparation of RAMS (Risk Assessment Method Statements) for installation projects
  • Renewal of vehicle insurance and tax across the vehicle fleet
  • Managing office stock levels i.e. printer consumables, office stationary etc.
  • Any other duties set out by management
  • Ad hoc duties as required

Candidate Profile

  • Minimum of 5 year’s experience working in a busy office environment
  • Excellent problem-solving skills
  • Experience with Tas accounting
  • Ability to work in a busy fast paced environment.
  • Team Player with excellent communication and Interpersonal skills
  • Ability to use your initiative and make decisions within your remit to get projects completed on time.
  • Excellent communication skills and competent building strong relationships with both internal & external.
  • Poses a keen eye for detail and accuracy
  • Motivated with the ability to manage a high workload, multitasking and prioritising tasks
  • Proficiency in Microsoft Office programmes

If this sounds like the role for you and you have the desired skills and experience, send your CV to Colette today at

Job Features

Job CategoryAdmin & Office Support

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